Privacy of virtual-data-room.org visitors

Introduction

https://www.virtual-data-room.org/ is strongly committed to protecting personal data. This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights in relation to personal data. It applies to personal data provided to us by individuals. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection.

As used in this privacy statement, “Web-site”, “us”, and “we” refer to https://www.virtual-data-room.org/ .

https://www.virtual-data-room.org/ processes personal data for numerous purposes. Our policy is to be transparent about why and how we process personal data.

To find out more about our specific processing activities, go to our processing activities.

Our legal grounds for processing your personal data

Your local law may require us to set out in this privacy statement the legal grounds on which we rely in order to process your personal information. In such cases, we rely on one or more of the following processing conditions:

protecting our rights;
to manage and improve our Website;
to tailor the content of our Website to provide you with a more personalized experience and draw your attention to information regarding services provided by third parties that may be of interest to you;
to share with the virtual data room service providers;
to manage and respond to any request you submit through our Website;
applicable legal or regulatory requirements;
requests and communications from competent authorities.

Transfers of personal data

Cross-border transfers

If we process your personal information, your personal information may be transferred to and stored outside the country where you are located. This includes countries outside the European Economic Area (EEA) and countries that do not have laws that provide specific protection for personal information.

Where we collect your personal information within the EEA, transfer outside the EEA will be only:

to a recipient located in a country which provides an adequate level of protection for your personal information; and/or
under an agreement which satisfies EU requirements for the transfer of personal data to data processors or data controllers outside the EEA, such as standard contractual clauses approved by the European Commission.

Third Party Providers

We may transfer or disclose the personal data we collect to virtual data room service providers for contacting you, third party contractors, subcontractors, and/or their subsidiaries and affiliates. Third parties support us in providing its services and help provide, run and manage IT systems. Examples of third party contractors we use are providers of identity management, website hosting and management, data analysis, data backup, security and cloud storage services. The servers powering and facilitating our IT infrastructure are located in secure data centers around the world, and personal data may be stored in any one of them.

Other disclosures

We may also disclose personal information under the following circumstances:

with professional advisers, for example, law firms, as necessary to establish, exercise or defend our legal rights and obtain advice in connection with the running of our business. Personal data may be shared with these advisers as necessary in connection with the services they have been engaged to provide;
when explicitly requested by you;
when required to deliver publications or reference materials requested by you;
when required to facilitate conferences or events hosted by a third party;
To law enforcement, regulatory and other government agencies and professional bodies, as required by and/or in accordance with applicable law or regulation.

Security

We have implemented generally accepted standards of technology and operational security in order to protect personal information from loss, misuse, alteration or destruction. Only authorized persons are provided access to personal information; such individuals have agreed to maintain the confidentiality of this information.

Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by email) is never completely secure. We endeavor to protect personal data, but we cannot guarantee the security of data transmitted to or by us.

Your legal rights in relation to personal data

You may have certain rights under your local law in relation to the personal information we hold about you. In particular, you may have a legal right to:

obtain confirmation as to whether we process personal data about you, receive a copy of your personal data and obtain certain other information about how and why we process your personal data
the right to request for your personal data to be amended or rectified where it is inaccurate (for example, if you change your address) and to have incomplete personal data completed
The right to delete your personal data in the following cases:
- the personal data is no longer necessary in relation to the purposes for which they were collected and processed;
- our legal ground for processing is consent, you withdraw consent and we have no other lawful basis for the processing;
- our legal ground for processing is that the processing is necessary for legitimate interests pursued by us or a third party, you object to the processing and we do not have overriding legitimate grounds;
- you object to processing for direct marketing purposes;
- your personal data has been unlawfully processed; or
- your personal data must be erased to comply with a legal obligation to which we are subject.
The right to restrict personal data processing in the following cases:
- for a period enabling us to verify the accuracy of personal data where you contested the accuracy of the personal data;
- your personal data have been unlawfully processed and you request the restriction of processing instead of deletion;
- your personal data are no longer necessary in relation to the purposes for which they were collected and processed but the personal data is required by you to establish, exercise or defend legal claims; or
- for a period enabling us to verify whether the legitimate grounds relied on by us override your interests where you have objected to processing based on it being necessary for the pursuit of a legitimate interest identified by us.
The right to object to the processing of your personal data in the following cases:
- our legal ground for processing is that the processing is necessary for a legitimate interest pursued by us or a third party; or
- our processing is for direct marketing purposes.
The right to data portability
- The right to receive your personal data provided by you to us and the right to send the data to another organisation (or ask us to do so if technically feasible) where our lawful basis for processing the personal data is consent or necessity for the performance of our contract with you and the processing is carried out by automated means.
The right to withdraw consent
- Where we process personal data based on consent, individuals have a right to withdraw consent at any time. We do not generally process personal data based on consent (as we can usually rely on another legal basis).

Changes to this privacy statement

We may update this privacy statement at any time by publishing an updated version here. So you know when we make changes to this privacy statement, we will amend the revision date at the top of this page. The new modified or amended privacy statement will apply from that revision date. Therefore, we encourage you to review this privacy statement periodically to be informed about how we are protecting your information.

Contact us

If you have any questions regarding this statement or would like more information on our privacy practices, please contact us .

Privacy Statement