Discover, Compare and Choose the Right Data Room Software

Virtual Data Room Providers

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Compare best vendors by features, security and reviews.

Recommended VDR Providers
iDeals VDR Provider Being one of industry first virtual data rooms, iDeals is a powerful and rather functional data sharing solution, which is used by more than 4,000 companies around the world. By the way, since 2008 iDeals has become a VDR of choice for a number of Fortune 1000 companies. There are several reasons for this success, including the following ones: a continuous innovation approach, a powerful cloud infrastructure with a well-designed functionality, and great customization. The other neat function iDeals has to offer is its full traceability of document access and Q&As available to administrator. Plus, this data room offers some advanced functions, such as Microsoft Office integration and fence view options.
Being an industry first virtual data room provider for big enterprises, Intralinks offers advanced secure content management and collaboration solutions. The platform was established in 1996 and has been on the top since then. For Intralinks online data security is a key concern, hence it offers numerous layers of data protection. Today this platform is widely used for the exchange, control, and management of sensitive data between big and not- that- big companies. Intralinks boasts a premium quality virtual data room and deal space solutions, which are suitable for data distribution both inside and outside of the corporate firewall. This platform is best used for strategic collaboration solutions for numerous industries, in particular, financial services, healthcare issues, technology, life sciences, and manufacturing.
Being a trustworthy VDR solution, Merrill DataSite is ideal for any complex transactions in such industries as banking, real estate, biotech, and mergers and acquisitions. Moreover, it is also used for IPO, disposals, or any other transaction, which might require a due diligence effort. This platform helps dealmakers achieve faster, smarter and more effective transactions. There are numerous features available. For more information on Merrill DataSite view the presentation of documents in the data room. The service boasts 24/7 support and is greatly appreciated due to its array of features.
WatchDox by BlackBerry is a secure virtual data room that is used by buyers, sellers, attorneys, accountants, and other professionals who have to exchange critical and confidential documents on a regular basis. This platform is recommended for its data-centric security with a user-friendly experience, powerful options, and high quality support and training services. WatchDox increases deal productivity, centralizes and secures content management, and helps dealmakers keep their data structured, protected and always accessible on the go.
In a relatively short time, this platform has become one of top 10 VDRs. Today Brainloop Secure Dataroom is regarded as a superb Internet workspace with wonderful security architecture, a nice choice of powerful functions, and a good support, which is available 24/7. Plus, this highly secure online data repository boasts its own apps for tablets. This service ensures fast, effective and secure collaboration in a transparently secure online workspace while offering military grade protection for sensitive files. Many enterprises around the world use Brainloop for research and development processes, boardroom communications, legal work, and a number of other industries where people have to share confidential documents.
Founded in 2005, Box is a secure content management and collaboration platform, which has recently introduced a virtual data room service. Box VDR offers advanced security options, and lots of secure docs features, such as digital rights management, dynamic watermarks, and a superb security data repository. Today, it is often used for people who need to upload contracts, sensitive agreements, secret financial statements and other due diligence documents on a regular basis. Box VDR offers multiple layers of protection, and a rather convenient document

Virtual Data Room Providers: What Are They Like?

Today intellectual property is among our most valuable assets, that is why when it comes to business deals, the dealmakers require a really secure working place, which should be 100% safe and protected. To protect crucial financial transactions and prevent data leaks, a great number of both big and small companies have switched from a physical data room to the virtual ones. Apart from security aspect, a virtual data room (VDR) offers multiple advantages when comparing to physical data storehouses. The key advantages include 24/7 access, the possibility to give access to a number of people at the same time, no need to make an appointment to view or discuss sensitive deal related information, and, what is also really important, no need to spend solid sums of money on business trips and all corresponding expenses. As a result, the deal runs faster, smoother, more effective and, with serious money savings. Plus, you maintain control of the process, minimizing all disruptions and eliminating any possible unwelcome surprises. What is more, a good online data repository seriously increases the likelihood of a successful transaction.

In general, modern online data rooms can be used in a number of industries, in particular,

  • Investment Banking
  • Loan Advisers
  • Business Brokers
  • Financial Advisors
  • Accounting
  • Venture Capital
  • Real Estate
  • Manufacturing
  • Energy
  • Healthcare
  • Pharmaceutical
  • Biotech
  • IT and Telecommunications
  • Consulting
  • Media
  • Legal
  • Government

Interesting is the fact that today you may find many vendors, providing online data sharing and storing capabilities. But, of course, not all of them are alike and not every service can provide you with the options your deal needs. That is why you have to find the right vendor for your project. One thing to consider: you have to select the virtual data room, not only a cloud storage as only VDRs can guarantee you advanced security and other options, which you will find extremely useful during deal running.

Virtual Data Room Comparison

Typically, any VDR offers a standard set of options, which includes the following:

  • Advanced sharing possibilities
  • Secure data storing
  • Secure data management within the platform
  • The possibility to have numerous projects within the same online data room
  • Secure access from mobile devices
  • Compatibility
  • Bulk uploads
  • Advanced search
  • Drag and Drop files
  • Online support.

The other features may greatly vary. For example, the best virtual data rooms include such options as Questions and Answers (Q&A) functionality, military level security, which includes several-factor authentication, time and IP restriction, print Screen button disabling, and dynamic watermarks. The other advanced features include multi-language support, in-document linking, document filtering tools, digital rights management, activity tracking and audit log, as well as multiple files format support, scroll-through viewer, Microsoft Office integration, and multiple others.

Data Room Services: How To Choose The Right One

With such a huge number of online data room providers currently available, it might seem a bit difficult to choose the right vendor. That is why it would be wise to have a closer look at this list of questions, which you are recommended asking the online data room you wish to use.

  • First of all, it is the security the vendor offers. To be able to prevent insiders from sharing your most critical data, apart from data encryption, account theft and virus protection, the service should include time and IP restriction, several factor authentication, and Print Screen button disabling, and dynamic watermarks.
  • Second, you should ask where its datacenters are located. Bear in mind that only such virtual data room software provider should be chosen, which does not outsource data center storage. In-house hosting and management is a really important factor to bear in mind upon selecting the needed VDR as security is crucial in any deal.
  • Third, ask if the virtual data room provider offers a free trial. Don’t purchase one- year or half-year membership without getting started with the free trial offer. Typically, VDRs offer 1 month, 60-, 90- day free trial subscription.
  • Wonder if the selected service has already assisted with running complex financial transactions, including IPOs.
  • Finally, make sure to inquire what bandwidth the chosen platform provides.

Noteworthy is the fact that apart from the mentioned above questions, you are highly recommended doing several things, including:

  1. Looking through the virtual data room comparison, reading their reviews, paying closer attention to the list of all provided features and determining for yourself, which options your project needs.
  2. Paying attention to the fact that every industry is different and may require different options. Thus, make sure you compare the needed functionality.
  3. Choosing only such online data room providers, which offer 24/7/365 support, not simply within the business hours.
  4. Selecting only such data room, which has intuitive interface and easy to understand options.

Anyway, when it comes to selecting the right data room services provider, these are important things to bear in mind. And remember that the price issue is not the most important factor in the VDR field as it is a well-known fact that only good vendors can guarantee you total security of your most valuable business data and can offer you rich features. Browse through top ten virtual data room reviews, compare their features, functions, capabilities and rates. Once you decide which service fits you the best, ask for a free trial. In addition, you may find it useful to find such virtual data room providers who can customize the platform according to your needs.

Finally, don’t forget that if you choose the proper internet data room, you’ll get deals run faster, smoother, more effective and, of course, providing serious money savings. Plus, you will be able to gain credibility, eliminating any unwelcome surprises. Why not maintain control of the process, therefore minimizing all disruptions and significantly increasing the value then?